If you are in charge of your workplace administration, this might be what you need. Corporate event planning is something that gives you a headache. Whatever the case, you cannot avoid it. You get paid to do so. The hard work that goes into planning a successful event does have its perks. You must be earning accolades later on. Most corporate events have a few things in mind, from problem resolution to marketing to promotion and employee training to name a few. Find out the top requirements to make it a success.
Establish Goals and Create a Schedule
Setting these two is extremely important. Why you want to have your people congregate in one place and what results you are looking to accomplish are crucial. If you are not clear on the goals, you would just waste your money. After you decide on the goal, you have to finalize the date.
Check with all your departments, and analyze their work deadlines. Most corporate finalize the date in the off-season when the business is low. So the staff can join in to prepare for their big event, in their way. Every team handles some aspect for the final day.
Finalize the Venue and Food
Deciding on the venue will have a lasting impact on your program. The moment you hit on the date, start looking for the venue. Most event venues get booked in three months. You must decide early on to decide on the catering, event promotional, and websites. If you invite only the local staff members for the meeting, you can choose a nearby venue. It can be anywhere accessible. However, if it is a huge event, and you will meet all the employees from other branches, you need a venue near the airport or the railway station. Consider the transport costs while fixing the venue.
A corporate boat rental is ideal for an informal meeting or event. If you consider this option, you can enjoy the outdoors and still have a successful event. Most vessels can accommodate around 150 guests, which is just the right amount of space for some work-related talk and socialization. In most company events, team-building activities do take much space. Organizing events at a hotel banquet hall is old school. New generation entrepreneurs are choosing offbeat places. And a floating venue can fulfill that demand. If you do some research, you will find excellent deals for companies.
You also need to order a delectable spread, but on the lighter side. Otherwise, you could see people sleeping through the second half of the event after a meal. To avoid that, keep something tempting yet light that’ll help the event go on full swing. Let the professional plan a creative catering well-curated to suit the event and see your guests talking about it for weeks to come.
Market the Event
If your event is directed at marketing and promotional goals, you have to advertise well. Let the world and your B2B counterparts know that you are organizing an event. Today, most companies would love to save on printable. Moreover, they end up in the trash. Thus, digital brochures and banners are the way to go. You should take to social media to promote your event.
Before the big event, content creation targeted at the right clients and proper social media engagement is necessary. You should also try email marketing. If you need to, you can also hire one or two corporate event hosts for the final day. Events that have been promoted well do good and appear attractive to onlookers.
Arrange Awards and Trophies
Most events see rewards and recognition as a part of the process. You will be witnessing some stars of the years who have performed exceptionally. Therefore, you have to order trophies and awards in several categories. You might need to print certificates as well.
The event will not look too exciting for your employees without any token of appreciation. Most employees look forward to such events to better understand their company and the collective goals. This is another way to motivate and retain the star performers.
From the ideation and planning stage, you should involve people from various branches to keep everyone enthusiastic. It also helps to cement relationships. When all your attendees are happy, you will surely be able to make prospective clients happy, too. If you are launching a product, you must ensure that everybody participates.
If it’s an internal event, you need to keep it all together and allow various offsite employees to socialize. It will help to create a better team and better performance. The ultimate gains will show up on the balance sheet.
These are the most important things you need to keep in mind while planning a corporate event. Whether external or internal, it will surely be delightful with all of these incorporated.